Post 245
Meeting
November 17, 2011
Meeting
called to order at 1900 at the Meeting Hall
on Jensen Way.
Officers
Present:
Commander, 1st Vice, Adjutant, Finance, Service,
Historian
Attendees:
13 +1 guest
Guest: Denny Smith from Habitat
Guest
Speaker Denny Smith
This
program is for
veterans who need to make repairs to their home (e.g. new roof,
electrical,
heating system, etc.). If you qualify,
you will receive a 4 yr. 0% loan not to exceed $10K.
Kitsap County has been selected as one of the
sites (20 in the US) for this pilot program and the Home Depot
Foundation
provides the grant for the materials.
The program started on Oct. 1.
Just
like the other
Habitat programs, applicants must provide some ‘sweat
equity’ work if they are
able.
Don
will get this
information out via the web site and the next newsletter.
Minutes
October
minutes, as
posted on the web site, was approved.
Finance
Report
Earl
Jones presented a
handout of the account balances.
Don
mentioned that he started
to cross check the deposits & withdrawals to avoid missing items
like what
happened around the time the accounts were turned over to the new
officers.
The
Finance Report was
approved and many complemented Earl on the job he was doing.
Christmas
Party & Auxiliary
Marcia
Stanyan reserved
a room at Stella’s Pizza on Dec. 9 at 6:00-8:00 pm for the
Christmas Party. A limit of $200 was
approved for the party.
The
Auxiliary will
spend Dec. 8th at Retsil to wrap Christmas presents.
Boys
& Girls State
John
Zantek says that
they are recruiting nominees and will give a presentation to them
starting on
11/30 at Kingston HS and 2 days later at North Kitsap HS.
Venturing
Crew
The
Crew sat the VIPs
at the last Veterans Day Program. They
went
to Black Mt. and in three weeks will go to Yakima to give instructions
to ten
new Venturing Crews and then two weeks later to two others.
The
Venturing Crew ‘aced’
their evaluation and was presented a Gold Award.
Two
of the Crew (14
& 15 years old) were made Eagle Scouts.
This makes four Eagle Scouts this year!
The
Post approved $320
to renew their charter.
Membership
Don
said we have 202
members, including 31 PUFLs, which is 79% of goal.
Don mailed
renewal notices to 54 members who haven’t renewed.
Don said he signed up two new members and got
one transfer at the Veterans Day ceremony.
Don
mentioned said he
talked to several Post 68 members who haven’t heard anything from
their Post so
approval was given to recruit the Poulsbo addresses before the Dept.
losses
them all.
Jerry
suggested sending
out ‘Thinking of You’ cards.
Sick
Call
Don
gave an update on
Marilyn Theal, Terry (knee) and Vic (flu).
Service
Office Funds
We
received another
$100 check for the claims we submitted.
Don mentioned that the Kitsap Veterans Assistance Fund is about
out of
money for the year.
Fishline
Don
handed out a signup
sheet for the Nov. 19th food drive at Albertsons. Don & Jerry Davis signed up (Bill Idsigna
also helped.)
Good
of the Order
Meeting
adjourned at
2045.
Post 245
Meeting
October 20, 2011
Officers
Present:
Commander, 1st Vice, 2nd
Vice, Adjutant, Finance, Service, Chaplain, Executive Committee
Director,
Historian
Attendees:
14 +1 guest
Guest: Third District Commander Jerry Charles
District
Commander Charles
The
meeting was
suspended for Commander Charles who gave an overview on what was
happening
elsewhere in the District. He mentioned
that the new Posts are being formed to fill the Service Office gaps
because
many veterans didn’t have a place nearby to ask for assistance. Some other items he talked about:
Minutes
September
minutes, as
posted on the web site, was approved.
Finance
Report
Earl
Jones presented a
handout of the account balances and mentioned one $45 discrepancy
because of
confusion in communication with the Commander.
He also noted that $2,700 was in the Service account but felt it
should
be in the General account. The money was
from the first four renewals we received for 2012 and the wrong deposit
slip
was used.
Earl
also mentioned
that the form to change signatures for the safe deposit box
wasn’t done at the
time we did this for the Bank accounts with Stu and Bill.
Therefore, we need to get with Stu and go to
the Bank so we can accomplish this (Bill has moved to Deleware).
Vic
made a motion to
transfer the $2,700 to the General account and felt all deposits should
go
there since most of our expenses are really the Post’s; not the
Service Office. Earl made a motion to
table the transfer
since the Commander was going to propose a yearly budget for the
Service Office
at the Nov. meeting and we might just need to transfer some of the
money back
again. In the end, Vic’s motion
passed
so the $2,700 is to be transferred to the General account.
Don
mentioned that he
will cross check the deposits & withdrawals to avoid missing items
like
what happened around the time the accounts were turned over to the new
officers.
The
Finance Report was
approved and many complemented Earl on the job he was doing.
Poppies
Jerry
Davis received
the poppies. It was noted that Central
Market no longer allows groups to collect donations in front of the
store!
Auxiliary
No
news from the
Auxiliary but they have ordered poppies on their own.
Americanism
Bob
Theal is the
District Awards Chairman and he mentioned the community& individual
awards
(e.g. Public Safety-Fire Fighters, EMT and Police Officers and
employers of
veterans) and that he was in the process in gathering nominations. Some, like the police, he needs to work
through their union for this purpose.
All of the awards can be found on the Dept.’s web site and
most of them
need to be prepared by January.
Bob
also mention we
have three students competing in the next Oratorical contest and we
have a new
District baseball Commissioner.
John
Zantek is heading
our Boys State activity and he will be meeting with the school reps and
start
conducting the interview process the beginning of next year. He emphasized that our Post wants quality
over quantity of applicants and needed volunteers for the interview
process to
make this happen. Jerry Davis and Willie
Idsinga volunteered to help.
Jerry
said we should
get involved with the Babe Ruth World Series to be held here next year. The kids need housing because it is required
that they can’t stay with their parents.
Vic mentioned that his ‘Golden Voice’ will be used
to announce the
games.
Membership
Don
said we have 181
members, including 31 PUFLs, which is 71% of goal.
Don
asked for funds ($40) to mail renewal reminders to 73 Post members that
haven’t
renewed. The funds were approved.
Venturing
Crew
John
Zantek informed us
that one of the parents has volunteered to be the Post’s COR
representative. The person will be joining
the Post as a new
member.
Sick
Call
Chaplain
Ed Skinner
will send get well cards to Marilyn Theal, Mike Rodigue, Leif Bentsen
and a
local police officer. A sympathy card
will be sent to Terry because of the death of his mother.
VSO/Meeting
Hall
Signage
has been placed
on the window also showing that the office is also our meeting hall. Our printer/copier died so we had to purchase
a new one for $225. A bigger
refrigerator has been donated for the office and Don will pick it up in
another
week.
Don
gave a brief
presentation to the Veterans Assistance Board for the purpose of
receiving
funds to support our Meeting Hall/Service Office. No
real news yet but Leif Bentsen said he had
talks with the County about this. Don
submitted another rental reimbursement claim for October.
Service
Office Funds
We
received our first
$100 check for the claims we submitted.
Vic stated that all the money received from these claims is
intended to
go to the Service Officers for their expenses and should be divided
equally
between them. Vic made a motion so this
would happen.
Don
felt that any funds
left after the expenses were paid to the officers should go into the
Service
account to support the office. Commander
Charles said this is what the other Posts do.
Vic’s
original motion
was passed so any claim reimbursements will be equally divided among
those who
usually man the VSO (4 against & 1 abstaining).
Veterans
Day
Don
attended a meeting
with the planning committee for the Veterans Day ceremony (11/11) at
the Fair Grounds
and asked for help to man the booth.
Don
mentioned the
various Veterans Day school programs in the area and passed around the
schedule
for these events. He also mentioned that
the date/times are on the web site under ‘Upcoming Events’.
Fishline
Don
asked if anyone was
interested in collecting food donations for Fishline in front of stores
(e.g.
Albertsons). Ed Dupuy, Vic Schiavone,
Jerry
Davis and Don volunteered so Don will follow up with Fishline to make
this
happen.
Jerry
said we should
ask members to bring in a food donation at our next meeting so Don will
send
out an email before the meeting requesting this.
Good
of the Order
Meeting
adjourned at
2045.
Post 245
Meeting
September 15, 2011
Meeting
called to order at 19:02 at the Meeting Hall
on Jensen Way.
Officers
Present:
Commander, 1st
Vice, 2nd
Vice, Adjutant, Finance, Service, Chaplain, Executive Committee
Director,
Historian
Attendees:
10 +1 guest
Guest: “BBQ” Pat Momany
Minutes
We
didn’t have an
August meeting last month due to the picnic. No
previous minutes were read.
Finance
Report
Earl
Jones gave a
handout of the account balances and requested the transfer of some
funds from
the General to the Service account since they were originally posted
incorrectly to the Service account. The
transfer was approved along with the Finance report.
Jerry
Davis said that
his check for his 2011 dues was never cashed.
We will follow up on this.
BBQ
The
meeting was then
suspended for guest “BBQ” Pat. He
gave
an overview of the BBQ for Wounded Warriors and a conflict he was
having with
the USO.
He thanked Post 245 for the
support he has received from us and also mentioned he gets support from
his
Post in Germany, where he does his BBQ at AMC Landstuhl.
Jerry
thought Pat
should submit an article for the Dept.
‘Legionnaire’
newsletter.
Jane suggested we should put
a
link to his
web site on ours (Don said he would).
Lastly,
Pat said he
might have a fund raiser having him using a tread mill instead of
walking to
Fort Lewis but not sure because he might move beforehand.
After Pat spoke, the meeting was resumed.
Poppies
Jerry
Davis gave a
recap of what he plans to do for our May poppy fund raiser event and
asked for
funds to purchase them. They need to be ordered by Oct. 1.
It was decided that he should
purchase 1,000
poppies. A
motion was made, passed and
funds
were approved for this.
Jerry
said he will
probably need our EIN number when he goes to the locations to ask
permission
for us to sell in front of the stores. (Don has since sent him the EIN
documentation).
Auxiliary
As
part of the poppy
discussion, Don mentioned he met with the Auxiliary the previous night
to see
if we could get our two groups working together again.
He then read a letter from
their President,
Marcia Stanyan, stating that there wasn’t much enthusiasm on
their part to do
so and they wouldn’t be selling poppies this year.
Therefore, Jerry should just
order poppies
for us.
Americanism
Bob
Theal provided Don
a list of the Youth champions that have received awards (e.g.
Oratorical, Eagle
Scout of the year, Boys State, Baseball, etc.) over the years that Post
245 has
sponsored these programs for inclusion in the newsletter.
Bob
mentioned that we
need to start nominating community individuals for awards (e.g. Public
Safety-Fire Fighters, EMT and Police Officers and employees of
veterans).
Bob
then gave a recap
of the last 9/11 Freedom Walk we sponsored with the City of Poulsbo. He
also provided a briefing to the Poulsbo
Mayor, city council and city staff. We
had 23 people in the walk not including those who were waiting outside
Martha
& Mary.
Terry
mentioned that we
have flags at the VSO we could have used instead of buying them. We
need to remember this for next year.
Membership
Don
said we have 162
members, including 31 PUFLs (down from 35 due to deaths over the
years). Don
asked for funds to mail renewal reminders to those in our Post that
haven’t
renewed. The funds were approved.
Chamber
of Commerce
We
had a discussion on
whether we should submit our $100 renewal fee for the Chamber of
Commerce.
General consensus was that
since
they are
business oriented we don’t especially mesh with the
networking
they are meant
for.
A motion was made and passed
to
resign from their rolls and send them a letter to that effect. (Don has
since
done this).
Birger
Sather
Don
reviewed the
dates/times of Birger’s viewing, Mass and burial.
Bob thought we could have our
flags at his
viewing.
Consensus was the family
should
make that decision so Bob will ask them.
We thought we would have
20-25 people at his Mass and reception.
VSO
and Veterans Assistance Board
Don
submitted a letter
requesting funds for our Meeting Hall/VSO per RCW 73.04.080 but based
upon what
he heard at the Kitsap County Veterans Asst. Board meeting, they have
gone from
having $1M to 200K for the rest of this year so probably
won’t
get much
support.
However, the RCW says the
funds
are for a meeting hall
and since we use the VSO for both he
thought it
would be prudent to place signage on the other window saying
‘Post Meeting
Hall, 3rd
Thursday – 19:00.
Motion
was made and approved for funds for the signage.
There
was a discussion
on getting VSO funding from the WDVA/Dept. of Washington because we
submit
claim forms and it appears we should be getting some funds because we
do
this.
We will address this at the
Oct.1
District Conference.
Earl
has volunteered to
attend future Veterans Assistance Board meetings at the Silverdale
Community Center
(10/12, 11/9 and 12/14).
Veterans
Day
Don
attended a meeting
with the planning committee for the Veterans Day ceremony (11/11) at
the Fair Grounds.
He noticed the American
Legion hadn’t reserved
a booth so he did for District
3. We
only need to be there for 4-5 hours at the most. Also
there is free food and refreshments.
Bob
mentioned Veterans
Day celebrations at Vinland Elem. School, North Kitsap and Kingston
High
Schools.
We are encouraged to attend
one
of these events.
Preliminary date is
11/10.
Good
of the Order
Executive
Board Meeting
August 18, 2011
Meeting
called to order at 18:08 by Don Spinar with the
Pledge of Allegiance.
Seven members were
present.
Picnic:
9/11
Freedom:
Bob Theal gave a recap of the upcoming Post 245 Freedom Walk on Sunday Sept. 11 at 10:00 and it should only last about an hour. We will start from the Community Center, go up Front St and back and then end up at Legion Park across from Martha & Mary. The Mayor and Fire Chief will be there and a chaplain will give an invocation. Our Post will have the only ceremony/event in the State. Bob will get the news out.
Chamber
of Commerce
It was
mentioned that the Chamber hasn’t been very helpful
with our planned Freedom Walk so the Executive will recommend at the
Sept.
General Meeting that we don’t renew our $100 membership fee.
Financial
Audit
Don gave
a recap of the Financial Audit by the Financial
Committee, chaired by Jack Hamilton. The
only discrepancy was $3.30 good to the Post so the audit was favorable. The
audit stressed that we follow the
procedures previously established and stated we hadn’t always
followed
them.
Discussion followed
concerning the
procedures and Stu said he will try to get electronic copy of them.
Jack
Hamilton has since resigned as the chair so we need to
start looking for someone to take his place.
Even though we
don’t have a requirement to do an audit every year, the
Executive Board thought that it should be done yearly.
Future
Financial
Expenses
Don
listed items we need to plan for. The
picnic, newsletter, Adjutant supplies
(e.g. stamps, labels, envelopes, etc.), new safe deposit box keys (old
ones
lost), mailings for Post 110 & 68 transfers, Xmas party and a
refrigerator
for the VSO.
Don will ask for a donation
of a refrigerator in the newsletter or ask Leif Benson of the Veterans
Assistance
Board.
Finally, it was thought a
‘petty
cash’ fund be authorized ($50) for the Adjutant and VSO to
make it easier for
them to handle day-to-day expenses.
Later Bob
mentioned we will need to spend $150 per student
(probably at most 3) for the Oratorical Contest and Jerry mentioned
funding for
Poppy sales.
Veterans
Assistance
Board & RCW 73.04.080
Don gave
the dates of the next Assistance Board meeting
(9/14, 10/12, 11/9 and 12/14) held at the Silverdale Community Center. Don
emphasized that as the incoming
Commander, he will make it a priority that he get funding per RWC for
the
VSO.
He will try to contact Jack
Hamilton
for his advice in the best way to make the funding request.
Membership
Don gave
our current total membership count but he added the
PUFL and online renewals in twice. We currently have 146 members.
Mail Box
Don got
the old mail box from Bill and it is at his
house.
Placing it at City Hall was
recommended and Don will follow up on this.
Poppy
Sales
Jerry has
volunteered to lead the Poppy sales this year but
he will need funding authorization at the Sept. meeting.
We
could have two drives, a two week span
around Veterans Day & Memorial Day.
He will call the Dept.
Auxiliary to place the order.
Any old poppies we had got
ruined in the move
from the old Hall.
Baseball
Bob
received a card from a senior team coach thanking us for
sponsoring the two teams and one of our players was nominated and
selected as
the Department’s ‘Player of the Year’.
Jerry mentioned the Babe Ruth World Series (for 13 year olds) will be played here in August 2012. We should find a way to step in and help sponsor it (e.g. transportation and host housing).
Miscellaneous
Items
AL Post
245
Meeting
July 21, 2011
1.
Opening
Ceremony
2.
Minutes
of previous meeting
moved to accept, carried.
3.
A.
Service
Officer Report.
Number
of veterans served increasing.
Congratulations
to Terry Inman for his
efforts in the construction of the new offices
B. Finance
Officer Report. Not
available at this
time.
4.
Our
share of the Memorial
Day lunch at Sons of Norway was $106.26.
5.
Motion
to dispense with
regular meeting to receive report on our two American Legion Post 245
baseball
teams.
The coach, Dan Tetrick,
reported
that the Senior Team won the league; the Junior Team started a winning
streak
late in the season.
The post’s
contribution went to uniforms, umpires, baseballs, etc.
6.
Resume
Regular meeting:
A. New
business:
Don had a printout concerning
the picnic
B.
We
have a nominee for the AL
baseball scholarship.
C.
We
had some discussion about
cell phones for the office.
D.
Questions
were answered
about who selected the baseball nominee.
Bob Thiel discussed the
Department Convention held last week. We
did not have anyone nominated for
Department Awards.
Girls and Boys State
applications were up 31%.
Our post’s
Boy
Scout program was the top one in the Legion.
WDVA budget has been cut in
half.
Jane Novak resumed the post
of Historian.
Don
Spinar will head up poppy sales this
year.
E.
A
member was concerned about
the Post Commander and the adjutant being the same person.
However, there were no
volunteers to take
either post.
The outgoing Post Commander
gave a farewell speech.
AL Post
245
Meeting
June 16, 2011
ELECTIONS
for 2012 OFFICERS
The
meeting started with Don thanking all who had a
hand in getting the VSO ready, then the Bylaw rules for the elections
were read.
The elections were done by
secret ballot with
Vic Schiavone and Terry Inman counting the ballots.
Following
are the results of the election:
· Commander
– Don Spinar
· 1st
Vice Commander – Bill Bogardus
· 2nd
Vice Commander – Bob Theal
· Adjutant
– Don Spinar
· Chaplain
– Ed Skinner
· Historian – Bob Theal
F
Finance Officer
–Earl Jones
· Service
Officer – Terry Inman
· Executive
Committee Director – Vic Schiavone
BBQ
The
meeting was then
suspended for guest “BBQ” Pat. Pat
summarized the trip he will be taking to Europe and how the agenda was
changed
by the USO and the effect it had on all the arrangements he had
prepared
beforehand.
Even though things had
changed, he will still be making BBQ for the troops’ spouses
and those
scheduled to go back to the States.
Pat
told of the
happiness he saw when he served his ‘back home’ BBQ
and invited any of us to
come along if they wanted (cost $1700-$2,000).
A
motion to donate $500
to help defray expenses for Pat was made and approved.
The
meeting then resumed.
Minutes
Even
though there
wasn’t a quorum at the May meeting, the May minutes were
approved.
Finance
Report
Stu
stated the balances
in the accounts through May.
Discussion followed
especially concerning the balance in the Boy & Girl State
account and the
transfer of money from our CD to that account.
Vic went to the white board
so all could visualize the flow of the
monies.
Sick
Call
Jerry
Davis fell from a
ladder and Chaplain Skinner will send him a get-well card.
VSO
John
Zantek setup email
accounts for the Post & VSO. The
new
phone number is 360-779-5456.
Ron
Coglon said funds
are available from the Department to help support VSOs so maybe we can
get something
to defray our rental cost.
(Ron later
gave Don a number of someone to call in the Department to see what the
Department can do).
Vic
gave a little
history of the funds we used to receive when we were located at the
Armory.
Terry
Inman talked
about the work that was done to get the VSO looking like it does and
mentioned
much of the work was done by a friend of his for nothing.
We
passed the hat around so Terry could give
him something for his efforts.
A
motion was made and
approved for Stu to purchase Quicken for the VSO computer for the new
Finance
officer (no specific amount was quoted).
Membership
We
have 185 regular
members + 35 PUFLs for a total of 220 members.
Boy
& Girl State
Bob
Theal said the
girls had left for the conference. John
Zantek said we received ‘Thank You’ cards from a
couple of boys even though
they haven’t left yet. One
boy sent a
letter stated he could not attend but it was in time so he
didn’t need to
reimburse us.
VSO
Ballot
Don
gave the results of
the ballot that was mailed to authorize paying for the VSO lease
(Yes-146,
No-4, Undecided-2).
In the returned
ballots, we also received two donations to help support the VSO; one
for $100
and another for $10!
Much
discussion
followed
about whether the ballot actually authorized the
transfer of funds to replenish the account used to pay the lease. Some
thought the wording of the ballot was
not specific enough and others (especially Don) thought it was. The
consensus of those present was that it
was specific enough so the Finance Officer was given authorization to
replenish
the account the money originally came from.
Crew
42
John
Zantek announced
that Zackary Turley was named the Department of Washington 2011 Eagle
Scout of
the year (he is awarded a $1,000 scholarship).
Zack was Post 245’s
nominee and for the 2nd
year in a row,
our Crew 42 nominee has won this award.
John vows one of our Crew
will always win this award in the future!
Don
mentioned that Post
Madison Enterprises and the Suquamish has donated money which we use to
support
some of our other youth-related activities and felt that we had
slighted the
Crew so wanted to know if we could make a donation to them.
Vic
pointed out that at
one time we received a donation of $5k for Crew 42 but we used that on
our old
Hall instead.
He felt it was a good time
to give the $5k back to them.
A motion
was made and passed that we return the $5k back to Crew 42. John
wanted to be clear that they will still
need our support in the future for the usual items we fund the Crew
today.
Ron
Coglon
Ron
announced that
Jerry Charles will be the new Commander of 3rd
District and Ron will
then become Vice Commander.
He
stated that he would
like to see more of us at the annual convention and would also like to
see us
present some proposals at the convention.
Next year, it will be held in
Wenatchee.
He
reminded us Port
Townsend will host the District Seminar and there will be a Service
Officer
training at Port Hadlock in July.
Membership
- Ron says
we need to make an effort to bring in younger members and have some
family
activities.
Port
Orchard and Retsil
Posts want to merge.
Adjutant
Don
requested $120 for
the stamps, envelopes and labels for mailing the member cards for the
upcoming
2012 renewals.
A motion was made and
$120 was approved.
Don
requested $160 for
the next newsletter stating it will be an important one informing our
members about
the VSO, the new officers and upcoming renewals. A motion was made and
$160 was
approved.
Good
of the Order
· John
Zantek has set up a general email account for the Post (alpost245@gmail.com)
and a specific one for the VSO (alpost245vso@gmail.com). He
also wanted to make us aware that Dave
Allfrey donated a very good computer for the VSO. He
suggested we setup separate accounts on
the computer for service officer, finance, adjutant, etc.
· John
said the DSL isn’t up yet and we should install a password
protected wireless
so people can also use their laptops.
· Bob
Theal will be our representative at the annual convention; no others
signed up.
·
Terry
will take our old flags to his church to be properly retired.
· There
was a mix up with the speaker for last Memorial Day and the Kingston
VFW feels
we dropped the ball on this so they aren’t happy.
· Don
mentioned Raab Park wasn’t available in July for a picnic. After
a discussion, August was thought to be
a better month anyway so Don will contact Parks & Rec. for an
August date.
In any case, the park fee
will be $40 ($30
for first 2 hrs. and $10 for each hour after that).
· We
will not participate at the Kingston July 4th parade.
· Finally,
we will have our next meeting on 7/21.
AL Post
245
Meeting
May 20, 2011
AL Post
245
Meeting
April 15, 2011
Meeting
convened at 18:40 with the Flag, Prayer, Pledge,
POW and Preamble.
Guests:
Ken Lee-Dept. Commander and Larry
Garnish-Area 2 Vice Commander
Lester Alton, a new transfer from Post 68, was introduced.
Finance
Finance
Officer, Stu, gave the report and it was
approved.
VSO
Terry
Inman gave a brief summary of the layout of
the proposed VSO on Jensen Way and a hand-out of proposed modifications
and the
cost (minus cost for a window in the enclosed interior room). Discussion
followed.
The
asking rent is $675/mo. plus utilities with two
weeks free rent and there is plenty of handicap parking.
It has phone and cable
capability.
We
could also hold our regular meetings there
and the Adjutant could use the space.
It
was agreed that we need to put pressure on the
County and Veterans Assistance to help pay for the rent since they have
funds
for this purpose.
Maybe even get the
State to pressure the County. Leif
Benson, Veterans Assistance, has been quoted as saying that we
don’t need help
because we have some funds since we sold the old hall!
The County is holding a
meeting on 4/27 and
we plan to get on their agenda.
Some
members stated we shouldn’t wait for the County
to give us funds but we should sign a year’s lease then bring
them in and show
them what we have.
Using
space in the new city hall was mentioned again
but with conflicting information. Some
say that since the County wasn’t going to use space in the
new
hall and there
will be room for us.
Others have been
told there is no room especially since the police station will move in
and the
city has plans for the old police station (i.e. rent or sell it).
Some
thought the Bylaws stated we need 2/3 vote from
the entire
membership to rent the Jensen St. property. Because
of this, $250 was authorized for the
Post Adjutant to send out a voting form to the entire membership.
A
motioned was passed that if a lease is approved
that it starts on June 1.
However, the
lease needs to be reviewed by a lawyer and we need to bargain the price
down,
especially if we offer to pay for an entire year up front.
Ken Lee said he would have
the Department’s
JA review the lease so we don’t need to hire a lawyer.
$250 was approved for the improvements that need to be made to the rental space.
Guest
Speaker-Ken Lee
Ken
mentioned the sale of 9/11 Memorial coins was a
good way to raise funds and a sample print-out of the coin was passed
around.
However, our Post would like
to
be sure they are made in American before we decide to purchase/sell
them.
As
far as the VSO is concerned, he said we need to
contact the County; not him.
He
suggested we invite the commissioners on the Council to our meeting to
make
them aware of the need for the VSO.
Much
discussion was made of the Department’s online Boys
State registration form on their web site.
Most thought it was a joke
because of the lack of questions or
essay and
that it is only trying to get quantity and not concerned with the
quality of
the applicant.
Ken responded that we
still need to sponsor the applicant so we can fine tune.
However, it was pointed out
that our
interview process is already finished by the time the
Department’s process
ends.
Miscellaneous items Ken mentioned: The Retsil superintendent is accredited; our Post could try to transfer Post 68 members after next fiscal year; don’t use National’s on-line renewal method but handle it as usual thru the Department; there is no age requirement to attend the National College.
Legion
Baseball
Bob
Theal said the $2500 check for insurance and
uniforms was mailed but they are trying hard to recover and use the old
uniforms.
$2000 of the funds (from our
General Fund) was what we received from Post Madison Enterprises.
Bob also said there is a meeting with Post Madison Enterprises on 5/4.
6/14
Flag Day BBQ
We
will be having the BBQ at Bangor again this year
with Pat doing the cooking.
$250 in
funds was approved for this function.
Poppy
Drive & Memorial Day
Bob
wants us to be available for poppy sales on
Viking Fest week-end and we have a tentative speaker for Memorial Day.
Membership
We
have 220 renewed members and one new transfer.
Newsletter
Don
Spinar said he is starting the next newsletter
and would like any articles soon. $225
was approved for the printing and mailing of the next newsletter.
Spring
Conference
The
form for the Spring Conference needs to be in by
June 13.
Bob Theal made a motion that
we
fund 3 attendees.
The motion was
approved.
If anyone wants to attend,
tell Adjutant Don Spinar and he will put them on the registration form.
New
Officers
Bob
is head of committee to get a slate of officers
for next year.
If we don’t get a
complete slate, our Post can be suspended.
Anyone interested needs to
get in touch with Bob.
A mention of this will be in
the next
newsletter.
Publicity
Jane
Novak will try to get us mentioned in the local
papers about our VSO and Boys/Girls State accomplishments.
Meeting
closed at 21:00 with a prayer and song. Next
meeting is 5/20 at 6:00 pm at the fire station.
The
meeting was called to order at 18:28 by Commander Bogardus. The opening
ceremonies were conducted; the Flag was saluted; there was prayer; the
Pledge
of Allegiance was recited; and the roll call of Officers was completed.
The
First & Second Vice Commanders, Adjutant and Chaplain were
excused. The POW/MIA
ceremony
was completed and the Preamble to the American Legion was recited.
VSO
Bill and Terry checked a Jensen Way office availability that had adequate space. Earl reported our VSO is still getting phone requests from clients. The proposed office has handicap parking and access but it needs an interior wall. Rent is $657/mo. plus utilities. A motion was made and passed that the proposed VSO location go to a committee for a decision to be voted at the April membership meeting.
Legion
Baseball
A
draft of the annual budget for two teams (junior
& senior) of fifteen players each was provided, along with
supporting
documentation of costs.
Annual budget is
$16.5K.
Players’ fee would
be $551 each
to meet the budget.
A
motion was made and passed that the Post
contribute $2,500 ($2K from General Fund & $500 from Youth
Fund) for
uniforms & insurance.
Treasurer’s
Report
Presented
and accepted.
Spring
Conference
Bob
Theal gave a report on the conference. There
is a new district Commander from Port
Angeles Post 29, Jerry Charles.
Venturing
Crew 42
BSA
Commissioner Bob Wojckoeski presented the 2011
Crew charter to our Post 245 Commander.
Poppy
Sales
The
quantity and status of the poppies is
unknown.
Jane Novak will check with
Barbara Sather about this.
Memorial
Day Celebration
The
local VFW has the lead in this.
Boys
& Girls State
A
motion was approved to spend $4,430 for 14 high
school kids to attend this year.
Miscellaneous
Post
Commander Bill Bogardus reviewed awards and
reports due the upcoming season as well as the upcoming
Post’s nominations and elections.
Meeting
closed at 20:36 with a prayer and song.
The
meeting was called to order at 19:08 by Commander Bogardus. The opening
ceremonies were conducted; the Flag was saluted; there was prayer; the
Pledge
of Allegiance was recited; and the roll call of Officers was completed.
The
Second Vice Commander and Sergeant at Arms were excused. The POW/MIA
ceremony
was completed and the Preamble to the American Legion was recited.
American
Legion
Baseball
Previously
Bremerton Post 68 had been their team sponsor because
they managed the Bremerton baseball field and the teams had use of the
field
for no charge.
However, the Bremerton
School District now manages the field and will charge for its use. Since
all of the players on both teams would come
from North Kitsap, they felt it was more appropriate if Post 245 would
be the
sponsor.
Some
things of interest in the presentation: It takes about
$8K per team to play 40 games in a 6 week season. There
are about 12-15 players per team. The
kids pay about $250 each but no boy is turned away if he
can’t afford it.
They will play their homes
games at North
Kitsap H.S. and will pay $700 for the season for use of the field.
Insurance
costs would be an additional $400. They
will need to purchase some new uniforms this year. Usually uniforms are
passed
down for one season to the next.
The
coaches indicated they were asking for a donation but just
for us to sponsor the team. Of course, they would always accept any
donations.
(Note: Later in the meeting it was approved that Post 245 sponsor both “Kitsap Baseball” American Legion baseball teams. Any donation we make will depend on a review of their proposed budget at the March meeting).
Finance
Report
The
meeting was resumed with the Finance Officer, Stu Garner,
giving a run-down of the balances in all our accounts and future plans
of each
(i.e. converting some to money market accts. and transferring of funds
between
a couple of accts.).
The old building
account was transferred to the general account.
A
recap
of the audit was then discussed and since the last
audit, there was only a
discrepancy of $.30.
Commander
Bill Bogardus & Finance Office Stu Garner
spent a couple of hours at Kitsap Bank getting all of the accounts
fixed (i.e.
signatures, mailing addresses and correcting our IRS EIN #).
The work Stu has put into this job was duly noted by all the members at the meeting.
Venturing
Crew 42
John
Zantek gave a ‘State of the Crew’ speech (most of
which
will appear in the Post’s upcoming newsletter).
The
Crew’s charter has been renewed for 2011 and they have
14 adults and 19 kids with 3 more applications pending.
This season will start with
an annual party
at the Port Gamble Masonic Lodge which is their new home.
Of
special note is the quality of the kids who are part of
the Crew.
They have been invited to be
instructors at future regional and West Coast events and have received
many
awards.
Crew 42 is well respected by
all
other Venturing groups.
Finally,
the age requirement to join Venturing has been reduced
from age 14 to 13 (meeting other requirements) so Crew 42 could see
more
applications in the near future.
Mid-Winter
Conference
Bob
Theal attended the conference and gave a recap:
Membership
Dave
Allfrey reported we have 209 members but have recently
received four more applications which makes us at 82.32% of goal.
Dave also mentioned that the Department wants a real USPS address instead of a PO box for bulk mail mailing.
Historian
Jane
Novak will give Don Spinar the chip on the camera so he
can burn a CD and place pictures on the web site and in the next
newsletter.
VSO
Stu
received a letter from the Naval Base Kitsap about
having our VSO near the entrance to the Bangor main gate.
In summary, they said
‘NO, CAN’T DO IT!
Jane
brought up the Masonic Lodge in Poulsbo as a possible
VSO site.
Also mentioned was for Kitsap
County Veterans Assistance Fund to provide a facility since they
receive tax
money for veterans-related matters like this.
Bill
thought the Suquamish Tribe would not mind having us use
the Suquamish church for this purpose. He
will ask Earl Jones to follow-up.
Adjutant
Don
Spinar will act as Adjutant until a new one is elected
in June.
Dave Allfrey will fill in
when
Don is gone in mid-May.
The
Department and 3rd
District have our contacts
and addresses wrong!
Don & Dave will
follow up on this.
Boys
and Girls State
John
Zantek has received seven applications from North
Kitsap H.S. (4 boys & 3 girls) and six applications from
Kingston
(1 boy
& 5 girls).
Interviews will be
conducted
in March.
Because
of the Girls State application form on our web site,
we received one application from a girl in the Richland area. This
has been forwarded to the 12th
District President in the Tri-Cities area.
Miscellaneous
The
meeting was called to order at 7:00 by Commander Bogardus. The opening
ceremonies were conducted; the Flag was saluted; there was prayer; the
Pledge
of Allegiance was recited; and the roll call of Officers was completed.
The
Second Vice Commander and Sergeant at Arms were excused. The POW/MIA
ceremony
was completed and the Preamble to the American Legion was recited.
Finance Report: Vic Schiavone moved, seconded by Bob Theal, that the Finance Officer’s Report be accepted as read. Motion carried.
Audit Report: The audit by Jack Hamilton and Stu Garner was submitted.
Findings of Fact, Report of Financial Review:
Paragraphs one
through thirteen outlining the findings were discussed in detail by the
membership.
Opinions:
1. Post 245 accounts
are properly maintained and correct.
2.
The Post Finance Officer must be
the single designated person for activities related to financial
accounts in
order to maintain proper recording and accountability.
Recommendations:
Paragraphs one through
sixteen contain a number of
items relating to the current operating procedures. They were addressed
as one
motion except that paragraph seven, changes to the currently named
Escrow
Account was to be addressed as a separate issue. Following are the
specific
actions which will be in place by NLT March 31, 2011.
Items
1 through 4 are
administrative in
nature.
Items 5 and 6 are corrections to be carried out by the Finance Officer.
Item
7 suggests that account
currently
referred to as the “Escrow Account” be transferred
to a
savings account to be
named “Poulsbo AL Post Reserve Account”. Further
action
will be taken to
determine investment choices during the period July 1, 2011 to be
accomplished
NLT December 31, 2011. Funds, including earned interest, may be
withdrawn only
by a majority vote of the Membership. Only the Commander and the
Finance
Officer will be listed as signatories to the account. A
separate motion by Jack Hamilton, seconded by Vic Schiavone, to
follow these recommendations was carried. After discussion, this item
was
tabled.
Items
8 and 9 require a separate
Post
Office Box and Safety Deposit Box be provided for the Finance Officer.
All
bills, invoices, statements or other financial correspondence will be
so
addressed.
Item 10 requires that a formal invoice and request system be established such that the Post Adjutant will prepare and forward to the Finance Officer an invoice, when required, for large disbursements authorized by the Membership and recorded in the official minutes. Small and minor expenses will be reimbursed on the Standard “Request for Reimbursement”. Direct disbursements (such as membership dues) will be submitted for payment to an entity rather than a Post Member.
Item
11 requires that each
financial
donation received be acknowledged by a letter of thanks and a
“Certificate of
Appreciation”.
Item
12 requires that no credit or
debit
cards be used except by approval of the Executive Board. If used, the
transaction receipt must be provided to the Finance Officer.
Item
13 requires that a copy of
the State
of
Item
14 requires that deposits to
any Post
Account must be made only by the Finance Officer.
Item 15 limits the signature authority on all accounts to the Commander and the Finance Officer.
Item
16 requires that the Tax
Identification Number (EIN) be used for all purchases to prevent
payment of
unnecessary tax. It also requires that these recommendations be
accomplished
before March 31, 2011.
A
motion was made by Bob Theal, seconded by Jane Novak that the Post
provide
funds to defray costs of attending the Winter Conference at the Seattle
Marriott Hotel. Motion carried, with a limit of $100.00.
After
discussion of the fact the same people generally attend both the
Meetings, that
the schedule be revised to conduct a single meeting to commence at 7:00
PM.
Boys State
There was a lengthy discussion about the Post’s position on support to these programs. John Zantek, Chair for last year’s activities, produced a model which was probably the best ever seen in this Department. The philosophy of Post 245 is that rules should reflect the goal of obtaining the “best qualified” applicants rather than just “as many as possible; money is not a problem. The Department of WA disagrees and imposes no limits on from whence the students attend school.
After
considerable discussion of “pros and cons” it is
clear that
Post 245 will
continue on the previously selected path. That is, we will support
VSO
The Adjutant reported that Kitsap County Commissioner Bauer had not received our letter requesting assistance. The commander signed a second letter and it will be mailed the following day. It seems that the letter sent to Captain Olson, CO of Kitsap Submarine Base, had astray. Stu Garner was provided an additional copy and he will discuss the subject when a personal visit could be arranged.
Miscellaneous
There was a discussion regarding support for an American Legion Youth Baseball Team. After discussion, Bob Theal was asked to obtain further information from the coaches and report to the Post.
Vic Schiavone advised that the Babe Ruth Baseball League National Finals will be held in Poulsbo this year and it is expected to cost about $90,000 dollars. He reminded the Membership that will probably be a request for a donation later in the year. No action was taken
A
Member asked whether
The
post Historian, Jane Novak, was authorized to purchase materials for
photo
albums of the Post and its activities. As a test for the new invoice
system to
be emplaced, the Adjutant approved the new invoice form to be used to
obtain
the Finance Officer’s approval.
The
Commander advised that the next Membership meeting will be held on
February 18,
at the Poulsbo Fire Department Headquarters.
The meeting was closed in due form with prayer. God Bless America was sung by the members.
The meeting was called to order at 7:00 by Commander Bogardus. The opening ceremonies were conducted; the Flag was saluted; there was prayer; the Pledge of Allegiance was recited; and the roll call of Officers was completed. The Chaplain and the Sergeant at Arms were excused. The POW/MIA ceremony was completed and the Preamble to the American Legion was recited.
A
motion was made by Jack Hamilton, seconded by Stu Garner to suspend the
meeting
to allow Mr. Arnie Bockus, Chairman of the
Our visitor went over the recent history of events regarding the closure of the Poulsbo National Guard Armory and its purchase by the Port. It was intended as an investment, but after renovation of the building, the Board found that there no renters in the market for space. He reiterated that as all the Board Members are veterans, they would have preferred to offer us a rent-free space, but financial considerations precluded it. He informed us that the building would be razed and that a parking lot would take its place.
He
said that the Board wished to know if Post 245 would like to be
involved in
fund raising by selling bricks from the front facade of the building as
mementos for the public. After several minutes of discussion, it was
decided
that we did not wish to participate.
Commander Bogardus re-opened the meeting.
Finance Officer Garner reported the balances of our accounts. A motion was made by Dave Allfrey, seconded by Jane Novak, that the Finance Officer’s report be accepted as read. Motion carried.
Service
Officers Report was made by VSO Earl Jones. The VSO Office was
officially
closed on Thursday, 21 October, 2010. All property was removed and
placed in a
storage facility in Poulsbo rented by Earl. Four Veteran laborers were
hired
through the Work Source Office in
Mayor
Erickson of Poulsbo attended the goodbye party arranged mostly by
Historian Jane
Novak. She said that she would like to keep the VSO in Poulsbo if at
all
possible. She explained why there was a holdup on the County space
which
earlier had been offered to us. Everything now depends on whether the
Bainbridge
City Court will move to Poulsbo. She had earlier offered to give us the
basement space available in the
A
further subject was the dedication stone located at the front of the
former
Armory, from which the engraved plague was retrieved by the National
Guard, was
to be placed in storage by Poulsbo Public Works, as a preclude to
installing a
new plaque commemorating all Poulsbo Veterans who gave their lives for
our
Country. When asked if we and the VFW would wish to be involved, he was
informed by the Commander to contact us as more details became
available.
Memorial Day is a possible date of dedication.
Membership
report
was provided
by the
Adjutant. Our current paid membership stands at
168 paid members, or about 63% of this year’s goal of 251.
Our PUFL members are
not included in the Department summary so we actually have 203 paid
members. We
received a dozen renewals in today’s mail which will be sent
in next week.
A Boys State Report was provided by Jr. Past Commander Bob Theal. There has been critical commentary among AL Posts regarding the Department’s position on quality of attendees versus quantity. We are asked to hold our official complaints about this until we hear more from the Department; apparently others are also unhappy. As a sidelight to this discussion, a motion was made by Dave Allfrey, seconded by Bob Theal, to move the funds committed to a Boys/Girls State CD.
There
are three, at this time, students who are interested in competing in
the Oratorical
Contest for this year, although there may be others. They will be
interviewed
by Bob’s long time panel of judges. To clarify the previous
fiscal activity for
this event, the commitment for the sum of $150.00 each for a maximum of
four
entrants is confirmed. A correction was made to the October 2010
minutes, as
requested by Bob Theal.
Bob reported that he had made several attempts to reach staff and recover the Flag Retirement Container from the Kitsap County Fairgrounds, based on a request from the Veterans Day Committee. He removed about six dozen worn flags from the container and he will give them to the Commander. He also has a number of flag kits available for the membership.
The
SAL Charter for the Post has been closed. Bob Theal will advise HQ.
A
motion was made by Stu Garner, seconded by Jack Hamilton, that the
Highway
Cleanup be cancelled, since the majority of attendees were from
Venturing Crew
42. Motion carried. Bob Theal will notify the State.
Bob
stated that the Auxiliary will again operate their Gift Shop at Retsil
Veterans
Home. All are asked to lend a hand there during the period Nov 29 to
Dec 3, if
at all possible.
The Commander presented our Historian Jane Novak with a digital camera he purchased for the Post during his vacation. He will be reimbursed. Jane suggested that a Post Album was a good idea. Bill said he had a number of pictures and agreed with the concept.
Venturing Crew 1042 John Zantek gave us a comprehensive report on the Crew’s activities. The number of the crew decreased from 28 to 22 due to college admittances, age, etc. In the near future, the age limit will be lowered and a number of recruits are expected. The National Youth Leaders Association (NYLA) has requested that the Crew again staff part of the Annual Philmont Activities for the third consecutive year. Note that many others don’t even get to go, let alone become staff members. Bravo Zulu!!!
The
major event contemplated for them is a two week voyage on the Tall Ship
Odyssey
which will sail with a crew of youth and a couple of adults for a
passage
through the Straits and islands. Very impressive!
The
Port Gamble Masonic Lodge has offered the basement of their building as
a
meeting place for the Crew. Since they spend a lot of time in that
area, anyway,
it is truly a win-win solution.
The Charter must be renewed for CY 2011. Motion by Jack Hamilton, seconded by Don Spinar, that $330.00 be provided for this purpose. Motion carried.
VSO
– Further
discussion on this subject. An email from Jack Hamilton earlier spoke
to the State and County mandated responsibilities to support all
Veterans.
After discussion, it was agreed that Jack would write a letter to
Commissioner Bauer, citing this, referring to the $800,000 currently held by the County in the Veterans Fund and requesting immediate assistance. Dave Allfrey was asked to provide a complete description and a reference document on these subjects.
Jack
will respond to the Naval Base Kitsap letter signed by Captain
Olson’s
Further
information came from the Poulsbo Mayor regarding the use of the
City’s
Jack
Hamilton spoke about the perceived lack of planning by this Post. He
suggested
that a Strategic Plan Vision Exercise be adopted. He
suggested that an email or letter be sent
to all members, asking for their input, with a mailing date of December
15,
with a requested return by January 2011. $300.00 is to be set aside to
preparation
and mailing.
A previous motion was made to close the EarthLink account. This has not been done. There is a problem of with whom that company will deal with.
Stu
mentioned that we still needed to talk to the Tribes about joining
forces. The
Commander will pursue this matter.
The
Christmas Party was discussed in detail. We have been
offered the use of the Port of Poulsbo Commissioner’s
Building for our party to
be held in on Friday, December 17th.
Menu to be pizza
and soda. (Editor’s
Note:
The Dec. 17th Christmas party
has
been cancelled)
The
Adjutant will provide copies of documents concerning the property sale
and the
storage locker provided by Vic Schiavone to the Post.
The
meeting was called to order at 7:00 by Commander Bill
Bogardus at 7:00 PM. The opening
ceremonies were conducted;
the
Flag was saluted; there was prayer; the Pledge of Allegiance was
recited; and
the roll call of Officers was completed. 2nd
Vice Commander,
Chaplain and Sergeant at Arms were excused; all others were present.
POW/MIA
ceremony was completed and the Preamble to the American Legion was
recited.
District
Commander Coglon was recognized. There were no other visitors.
Fifteen
members and one guest were present.
A
motion was made by Vic Schiavone, seconded by Jane Novak, that the
reading of the
minutes be waived. Motion was carried.
Finance
Officer’s report on the balances of our accounts was
presented. A motion was
made by Bob Theal, seconded by Dave Allfrey, that the Finance
Officer’s report
be accepted as read. Motion carried.
Service
Officers report was made by Earl Jones. The Service Office was
officially
closed on Thursday, 21 October, 2010. All property was removed and
placed in a
storage facility in Poulsbo rented by Earl. Four Veteran laborers were
hired
through the Work Force Agency in
Mayor
Erickson of Poulsbo attended the goodbye party arranged mostly by
Historian Jane
Novak. She said that she would like to keep the VSO in Poulsbo if at
all
possible. She explained why there was a holdup on the County space
which
earlier had been offered to us. Everything now depends on whether the
Bainbridge
City Court will move to Poulsbo. She had earlier offered to give us the
basement space available in the
Membership
report
was
provided by the Adjutant. Our
current paid membership stands at 168 paid members, or about 63% of
this year’s
goal of 251. Our PUFL members are not included in the Department
summary so we
actually have 203 paid members. We received a dozen renewals in
today’s mail
which will be sent in next week.
New business:
Past
Commander Theal advised that Kingston has three candidates wishing to
enter the
Oratorical Contest. At our September meeting, money was previously
allocated to earmark the funding for a maximum of four students at
$150.00. NKHS has not yet reported.
Vinland School presents its Veterans Day Program on 11/10 from 9:30 to 1000. The Kingston HS Program is at 8:30 AM, also on November 10. Bob spoke briefly about the Annual Kitsap County Veterans Day Event.
Bob
Theal stated that the Auxiliary will again operate their Gift Shop at
Retsil
Veterans Home. All are asked to lend a hand there during the period Nov
29 to
Dec 3, if at all possible.
Commander
Bogardus thanked his Vice Commanders for filling in for him.
Historian
Jane Novak spoke about having photos available for printing. Stu Garner
moved that
the Post purchase a digital camera at a cost not to exceed $200.00,
seconded by
Jack Hamilton, and carried. Bill Bogardus will be in
There was brief discussion of some wanting to go back to the Poulsbo Armory; Jack Hamilton told us that it will be razed and replaced with a parking lot. Dave Allfrey gave further information about the Veterans Day Event. He explained about the static displays of WWII military vehicles and the presence of a US Coast Guard vessel. The US Navy Band will play and there will be a bagpiper and medley of the songs of the Armed Services.
Ron
Coglon, District Commander spoke about the District Fall Conference to
be held
at AL Post 172, on
The
subject switched back to VSOs. Vic Schiavone asked Don how many Veteran
Service
Offices are there in
A
question was raised about the AL Post at Retsil. Ron Coglon says that
only
recumbent patients will be at Retsil from now on and that is the reason
that
the AL Post there was disbanded. They have joined Port Orchard.
Where
are VSOs in the County? The only one is at Bainbridge now. Their
Service
Officer has sent clients directly to Retsil instead to our office. No
answer
was forthcoming at this time.
Stu Garner moved that a committee be appointed to explore the possibility of a joint VSO with Suquamish. Seconded by Bob Theal and carried. Both Bob and Commander Bogardus have called with no response to date.
Jack
Hamilton presented an option for review pro tem with tribes. Jane
pointed out
that we have received clients from all over the County and beyond.
During the
discussion, the subject of response to Tribes donations
arose.
Stu moved, seconded
by Jack Hamilton, that we obtain all
necessary plaques (apparently three) should be purchased at a cost of
no more than
$100.00 each for the tribes and Port Madison Enterprises. Motion
carried.
Motion
by Stu
Garner,
seconded by Jack Hamilton, that
Business and Strategic Plans must be prepared and approved by the
Membership
not later than 30 Jan 2011. No assignment made.
Motion by Stu Garner, seconded by Jack Hamilton, that the Post purchase a voice recorder at a cost on no more that $50.00. Motion carried.
Further
discussion of VSO.
Question was raised as to
who are the VSOs? It turns out that there are four in Poulsbo and one
on
Stu Garner noted that an audit must be prepared. Chairman of the Finance Committee stated this should and will be performed during November 2010.
The
banking
habits of the
Post were discussed. Stu Garner
stated that there were too many purchases were being made without prior
approval.
He noted that the Commander’s desire for two signatures on
checks written was
not a program provided by Kitsap Bank. He is to provide a form to
record
purchase requests. Large account should be segregated so that
withdrawals must
be approved by full membership vote.
Vic Schiavone raised the subject of the gap that has grown between the Post and the Auxiliary. He said that we should have joint meetings and functions together as we did before. A motion was made by Gene Koll, seconded by Jack Hamilton, that a member of the Post should attend the Auxiliary and make a presentation of where we stand and where we are headed as a Post. Vic was selected for and accepted this task.
It
was suggested that a committee of two from each group arrange the
Christmas Party
to be held on 17 December this year. Jack
Hamilton moved, seconded by Stu Garner, that we provide funds NTE
$400.00 for
the party. Bill Bogardus and Dave Allfrey from the Post; Auxiliary
members will
be assigned.
Stu
Garner, Vic and Earl reported on IRS Tax Lien for AL Post 68 was
addressed
incorrectly to us. Correction is under way. Closing cannot be completed
until
Title Co. makes changes.
Post Officer Report shows Birger Sather still listed as our Post Service Officer. This is determined by the order the boxes are filled. A suggestion was made to have the Adjutant submit a revised form to Department placing Earl on the top and showing Birger as “Emeritus”. It will be done.
Stu
had an unsuccessful drawing to get rid of charcoal left from the Picnic.
There
was a brief discussion of the router which disappeared from the
basement of the
City Hall. The Post will pay for it.
Another
discussion about the Service Office; it seems that the phone and
dial-up
accounts have not yet been closed. It seems that only those named on
the
account may initiate closure. At this point, we don’t really
know who has the
responsibility; this
requires action!
The
meeting was closed with prayer and song at 9:04 PM, to meet again on
19Nov 2010
at the same location.